This will teach you how to print PowerPoint with notes, a must know for presenters and PowerPoint lovers. This will help increase audience engagement whether for a business presentation or educational seminar.
This post will show you how to Print PowerPoint with Notes on both Windows and Mac. Printing your presentation with notes is a great way to keep track during a talk and have a summary of all the key points. Master this and you’ll be a pro presenter whether you’re a seasoned or new presenter.
How to Print PowerPoint with Notes on Windows
Adding speaker notes to your PowerPoint presentation and printing it on Windows is a simple and cool way to level up your presentations. To make sure your notes flow with your slides just follow these easy steps.
Printing from the File Menu
- Open Your Presentation: Open your PowerPoint presentation on your Windows device.
- Go to File: Look at the top left corner of your screen and click on “File.”
- Select Print: In the left-hand menu you’ll find “Print.” Click on it to open the print options.
- Choose Print Layout: In the Settings section find the “Print Layout” dropdown and select “Notes Pages.” This will include your speaker notes in the print.
- Choose Your Printer: Select the printer you want to use for the print job.
- Click Print: Once you’ve set the options hit the “Print” button and your presentation with notes will be printed.
- Alternative Method: Alternatively you can also click on “File,” then “Print,” and select “Notes Pages” in the Layout dropdown.
Printing from the Ribbon
Ribbon Method: You can also print using the Ribbon. Go to “File,” then “Print,” and select “Notes Pages” in the Layout dropdown.
Now you know the benefits of printing PowerPoint with notes on Windows and how to stay on topic throughout your presentation and give your audience a real resource. Now you know how to Print PowerPoint with Notes on your Windows device.
You can print your PowerPoint presentation with speaker notes on a Mac just as easily as on a Windows computer. Let’s go through the steps to make sure your notes flow with your slides.
- Open Your Presentation: Open your PowerPoint presentation on your Mac.
- Go to File: In the top menu go to “File.”
- Select Print: Click on “Print” and open the print options.
- Choose Print Layout: In the Layout dropdown select “Notes.” This will include your speaker notes in the print.
- Choose Your Printer: Select the printer you want to use for the print job.
- Click Print: Once you’ve set the options click “Print”
Print from the Ribbon
Ribbon Method: Another way is to use the Ribbon. Click “File,” then “Print,” and select “Notes” from the Layout dropdown.
You can add your slides to your speaker notes when you print PowerPoint with notes on a Mac and it will make your presentations more powerful. With these easy steps you can do “How to Print PowerPoint with Notes” on your Mac and your audience will get a full slide show.
PowerPoint Handouts and Notes
Understanding the difference between handouts and notes is key to better PowerPoint skills.
What are Handouts
Handouts are printed copies of slides, customizable with multiple slides per page, speaker notes and extra details, a reference material for the audience to refer to after the presentation.
What are Notes
Notes Pages are for presenters to add annotations to their slides, a complete package for both the presenter and the audience.
Key Differences
Handouts are for the audience to have the presentation material, notes are for presenters, so be careful to train well.
Connect the Dots
Using PowerPoint slides and notes can make presentations more comprehensive and engaging for both the presenter and the audience. By combining notes with PowerPoint slides you can have a smooth and effective presentation.
Add Speaker Notes to a PowerPoint Presentation
The PowerPoint presentation can be improved by adding speaker notes, make your message more powerful.
Open Your Presentation: Open the PowerPoint presentation you want to add speaker notes to.
Go to the View Tab: Click on the “View” tab on the top menu bar. This is where you’ll find the tools to change the presentation view.
Notes Page: In the “Presentation Views” section click on “Notes Page”. This is where you can add speaker notes to each slide.
Add Notes: In the Notes pane type the notes for the current slide. This is for extra information, reminders or cues to help your presentation.
Add Notes for Next Slide: To add notes for the next slide click on the “New Slide” button at the bottom of the Notes pane. Repeat 4.4 and 4.5 for each slide you want to add speaker notes.
Print with Notes: Now you can print with speaker notes by following the steps in the Windows or Mac section in our “How to Print PowerPoint with Notes” article.
More
- On Windows click the “Notes” button at the bottom of the PowerPoint window.
- On Mac go to “View” > “Notes” for another way to add notes.
Adding speaker notes to your PowerPoint will help you and your audience get more out of your presentation. As we go through “How to Print PowerPoint with Notes” remember speaker notes make your presentation more engaging and professional.
More Tips
How to Print PowerPoint with Notes requires more tips and tricks to get better at presenting.
Speaker Notes Tips
- Keep it Short: Keep your speaker notes brief and to the point. Use keywords and bullet points to help you remember without overwhelming the audience.
- Practice, Practice, Practice: Get familiar with the speaker notes during rehearsals. This will make the delivery smoother and build your confidence.
- Visual Cues: Use visual cues or color coding in your notes to highlight important points, transitions or areas that need emphasis.
Problems and Solutions
When adding notes make sure to be consistent. Check printer compatibility with Notes Pages layout to avoid printing issues. Check slide numbers when distributing handouts.
Customize
- Layout: Try different layout options when printing, like number of slides per page or note size.
- Font and Style: Try different font styles and sizes for slides and notes to find a combination that looks good and is readable.
- Print Preview: Always use print preview to check your presentation before you print.
Presenting better involves trying out different ways to make your presentations more polished and impactful. Follow these tips and you’ll have a better presentation.
Summary on print PowerPoint with notes
This tutorial shows you how to print PowerPoint with notes on Windows and Mac. It helps you turn digital presentations into physical packages for your audience.
